Share Data: Quick Guide

Here is a summary of the target groups for the repositories in Researchdata.se:

• SND requires that an organization (rather than an individual) has the ultimate responsibility for submitted data. Data from a bachelor or master thesis, for example, may be shared by the university supervisor with the student's approval.  
• Bolin Centre Database mainly publishes data from researchers at the Bolin Centre for Climate Research, their partner organizations, and Stockholm University.
• FEGA Sweden requires that the submitter's institution has an agreement with FEGA Sweden.  
  List of organizations whose researchers can share data with FEGA SwedenOpens in a new tab.
• SBDI, which includes GBIF Sweden, publishes biodiversity data from Swedish collections and observation databases but does not impose eligibility requirements on who can register data.
• SciLifeLab Data Repository is intended for researchers at Swedish academic institutions working in the life sciences.
• The SITES data portal allows anyone to publish data related to SITES research stations.

You can find more information on research data repositories on the page Where should I share?

Here is a summary of the subject areas for the repositories in Researchdata.se:

• In SND’s DORIS, you can describe and share all types of research data from all disciplines. Choose the subject profile that best suits your data to make the submission form as relevant as possible.
• Bolin Centre Database focuses on publishing climate and earth system-related data.
• FEGA Sweden publishes research data that contain sensitive personal information, primarily genomic data and other life science data.
• SBDI/GBIF Sweden publishes biodiversity data, such as species observations, data collections from natural history museums, genetic data, and ecological surveys.
• SciLifeLab Data Repository allows the publication of all types of research data without subject limitations but is intended for researchers at Swedish academic institutions working in the life sciences.  
• SITES publishes data about ecosystems linked to the SITES research stations.  

You can find more information on research data repositories on the page Where should I share data?

Currently, only two repositories in Researchdata.se can be used to make research data containing personal information accessible: 

• You can use FEGA Sweden to provide access to research data containing sensitive personal information, primarily genomic data and other life science data.
  List of organizations whose researchers can share data with FEGA SwedenOpens in a new tab.  
• You can make research data containing personal information accessible using SND's DORIS if your organization has authorized SND to handle personal information on their behalf. The organizations with an agreement with SND are listed on the page Data with personal information in DORIS (SND.se)Opens in a new tab. Sensitive data must always be published with restricted access.

Read more about personal information in research data on SND’s page GDPR and personal informationOpens in a new tab. Information about anonymization is available in SND’s handbook for data containing personal informationOpens in a new tab.  

Example of a DOI in an entry in Researchdata.se:

Repositories have different ways of reserving a DOI. If time is critical, you should contact the chosen repository directly.

• In SND's DORIS you indicate that you need a DOI before the dataset is published when you submit the dataset. You do this by selecting the "Closed Review" option. SND will send you a message with the reserved DOI after review is completed.
• Bolin Centre Database provides a DOI once the dataset has been reviewed. You then notify them when the dataset should be published.
• In SciLifeLab Data Repository, you can view the reserved DOI directly in the web form.
• SITES can provide a preliminary DOI. Indicate that you need a preliminary DOI when submitting your request to upload a dataset.
• SBDI/GBIF Sweden do not reserve a DOI prior to publication. Instead, they publish the dataset while keeping the actual data under embargo until you notify them that your manuscript has been accepted for publication.
• FEGA Sweden does not provide accession numbers until a dataset is released. If you urgently need a persistent identifier for a manuscript, they recommend creating a metadata entry in the SciLifeLab Data Repository and citing that DOI.

Data are openly available via a research data repository that assigns a DOI:
Underlying numerical data are contained in the dataset Hallgren, J. (2023), and are freely accessible at https://doi.org/10.58141/wfc6-qh32Opens in a new tab

Data are available in the article or in supplementary information:
The authors confirm that the data supporting the findings of this study are available within the article [and/or] its supplementary materials.

If the data cannot be freely shared, the best option is to make them available with restricted access in a research data repository that assigns a DOI:
The household survey data (Köhlin et al., 2023) contains information that could compromise the privacy of research participants. The data is a confidential document according to Swedish law and cannot be made openly available. A description of the data and information about how to request access are available at https://doi.org/10.5878/qxs8-ej19Opens in a new tab.

If the data cannot be freely shared and has not been deposited in a repository, indicate that they can be requested, preferably via a registrar rather than directly from an author. The Swedish legal requirements should be briefly mentioned:
The survey response data contain personal information and are confidential documents according to Swedish law. The data can be requested from the university registrar [registrator@myuni.se]. The research principal will then conduct a confidentiality review to establish whether the legal conditions for data release are satisfied.

Finally, if no data were used in the study, state this.
No data were analyzed in this study.

Note that journals and publishers may have specific requirements regarding how a DAS should be formulated and what it should contain. There are many DAS templates, such as this one from Taylor & Francis:

Writing a data availability statement (taylorandfrancis.com) Opens in a new tab